The Maryville Preceptor Exception Form

What the form is for

Maryville's usual standard has four parts: an APRN, MD or DO credential, board certification, an unencumbered license, and a year or more of experience. The Ask Maryville article on this form covers one gap in that list: a preceptor who is not board certified. Its title speaks of steps toward "possible approval," so treat the form as a request, not a waiver.

Everything else in the standard still applies. The article doesn't describe using the form for a physician assistant, a clinician with under a year of practice, or someone caught by Maryville's relationship rules, and no other Maryville source does either. If your preceptor has a different gap, ask the Online Clinical Team in writing whether the form applies before you rely on it. The full standard is on preceptor requirements.

PMHNP students have a gray area. The 2026 blog adds LCSWs, PsychDs and psychology PhDs to the PMHNP preceptor list, and no public source says whether they need this form. Ask the PMHNP coordinator.

Check first: is the preceptor really not board certified?

Before you start an exception, confirm the gap is real. A 2021 Ask Maryville article on preceptor credentials points students to Nursys for nurse practitioners and says "a CNP license" can satisfy both the state license and board certification. For physicians, it points to one lookup for the license and another for board certification.

A preceptor may be certified and simply not have sent you proof. Ask for their certifying body and a certificate or verification page, then compare the name and dates with their license record. If a certification lapsed rather than never existed, find out whether renewal is already under way; that answer changes what you tell the Program Coordinator.

The 2021 article predates Exxat, so check the Resource Center for current lookup guidance before you rely on the sites it names.

How the form moves through Exxat

1. Get the current formMaryville doesn't post the form publicly. Check the Graduate Nursing Clinical Resource Center (Maryville login required), where Maryville keeps clinical forms, or ask the Online Clinical Team.
2. Complete it with the preceptorWork through it together so their details match their license record exactly.
3. Send it for approvalMaryville names the Program Coordinator as the approver. Use the routing given on the form or in the Resource Center; if neither says, ask the Online Clinical Team where it goes.
4. Upload the approved formAdd the approved form to My Request on your Exxat site and preceptor request.
5. Watch the requestCheck View Details on your course's wishlist for status and reviewer comments until the request is approved.

What to prepare before you ask

Maryville doesn't publish the form's fields, so this is not a list of its boxes. It is what Maryville's other rules say the approver will be weighing, gathered so you aren't asked twice:

• License proof: the board or Nursys record showing an unencumbered license in the preceptor's practice state.
• Credential and role: APRN, MD or DO, their specialty and the setting they practice in.
• Experience: evidence of at least a year in practice, such as the license issue date or a CV.
• The certification story: why they aren't board certified, and whether they have been or plan to be.
• Fit with your course: the practicum course number, the population and setting, and why this preceptor suits it.
• No relationship conflict: confirmation that they aren't a relative, supervisor, direct report, coworker or your own provider.

Keep the tone factual. A request is strongest when the preceptor clearly meets every other rule and the practice plainly matches your course.

Timing: build the exception into your calendar

An exception adds a step the standard request doesn't have, and it must be approved before it can go into My Request. Maryville publishes no turnaround time for it. Under the older eValue system, requests were processed in the order received, and the busiest stretch ran from the priority request deadline to the start of the semester. If Exxat review works the same way, an exception sent late lands in the queue at its busiest.

Start the form as soon as you know the preceptor lacks certification, not after the rest of your request is ready. Your Exxat window opens only a few months before the first clinical term (Maryville's Exxat article says three to four), and the exception has to fit inside it; working back from your start date is covered on the clinical timeline.

Keep a second preceptor in view while you wait. If the exception is refused, you still need a qualified preceptor before the term starts, and a backup found early is the difference between a short delay and a lost term.

If the exception is denied

Plan for a denial to mean a different preceptor. No public Maryville source describes an appeal route for exception forms, so ask the Online Clinical Team whether anything would change the decision, such as the preceptor completing certification before your course starts. Write down the reason you were given, in the words used, so your next request answers it directly.

Keep the paperwork you gathered. If the preceptor later earns or renews board certification, they become a standard preceptor, and the same license and experience evidence supports an ordinary request in a later term.

For the reasons Maryville's rules give for turning down a preceptor or site, and a fix for each, see preceptor not approved. If your search has run dry, Maryville's fallback help is covered under placement assistance.

Why students choose us when certification is in question

The easiest exception is the one you never need. When a placement advisor searches for your preceptor, board certification is among the first things checked, so a candidate who would need an exception is flagged before you commit to them. If you already have a strong preceptor who isn't certified, we help you gather the license, experience and practice details the form will draw on, and keep looking for a certified backup at the same time. That way, if the exception is still pending as your start date gets close, the backup search is already moving rather than starting from nothing.

You complete and submit the form, and Maryville's Program Coordinator makes the call. What we add is preparation and a plan B: a form built on complete, verified details, and a search for a certified preceptor already running in case you need one. Tell us where you stand.